There are many challenges of traveling for business. From the stress on your body to the time away from the office (and your team), you know just how difficult it can be to stay on track.
Despite the fact that your team knows you’re on the road, it doesn’t mean that you can “go off the grid” for days (or weeks) on end. Instead, even though you’re taking care of business elsewhere, you need to stay in touch with the home office.
Fortunately, advanced technology has made this easier than ever before.
Go back in time 50 years and communicating from the road was a difficult task. There were no cell phones for making calls or sending text messages. There was no internet for sending and receiving emails.
If you plan on hitting the road in 2017, it’s imperative that you take the right technology along for the ride. With this on your side, you’ll find it much easier to stay in touch with your home office, even if you’re thousands of miles away.
Let’s take a look at the five best ways to stay connected:
A lot has changed over the years in regards to business communication, but the telephone is still one of the top ways to touch base with others when traveling.
With a cell phone in your pocket, you can easily make and receive calls to/from anyone on your team (as well as clients and prospects).
It should go without saying, but you never want to hit the road unless you have your cell phone by your side. It should be your number one travel companion, no questions asked.
Email has long been a preferred method of communication among business travelers. It allows you to communicate in an efficient and effective manner, regardless of where you’re located or what you have to say.
Sometimes, it’s easier to send an email than to make a phone call. You can get your point across in a hurry. You can include attachments. You can send the same message to your entire team.
Best yet, you don’t need your computer to stay in touch via email. Instead, you can rely on your smartphone to keep you in constant communication with your inbox.
3. Text Message
In the early days of text messaging, this was used primarily for personal communication. However, as of late, a growing number of business professionals have come to realize the benefits of text messaging.
In many ways, text messaging is the same as email. The only difference is the ability to communicate in real time.
The only problem with text messaging is that some people, such as coworkers, may not have the same love for this form of communication. Fortunately, once you introduce this technology to them, they’ll realize what they’ve been missing.
4. Instant Messenger
Did you know there are a variety of instant messaging applications that feature a high level of business tools?
With the right program by your side, you can take advantage of things such as:
- Video chat
- Voice calls
- Screen sharing
- Group chat
All of these things allow you to stay in touch with others while you’re on the road. It doesn’t matter if you use an instant messenger on your smartphone or computer, it can improve the way you communicate.
5. Video Conference
Let’s face it: there are times when you want to see the person you’re speaking with. Since you’re not in the same office, the best way of doing so is via video conferencing technology.
This may not be something you rely on every minute of every day – much like you would with email and text messaging – but it definitely allows you to personally connect with your team when you’re not able to do so in person.
Tip: if you’re interested in video conferencing software, choose an application that is free, full of features, and known for its high level of reliability.
Find What Works Best
As you can see, there are many ways to stay connected with the home office when traveling. It’s good to know that you have options, as this helps avoid a situation in which you’re lost and unable to stay in touch with those who are important to pushing your business forward.
The more you travel the easier it is to formulate a strategy for communicating in an effective manner.
For example, you may find that it’s easiest to communicate with your executive team via email and text messaging.
Conversely, you may come to find that your employees respond best to phone calls.
Don’t be afraid to experiment with a variety of communication strategies, as you never know what will suit you best.
Don’t let anyone tell you that it’s difficult to stay connected when traveling for business. It may not be the same as when you’re in the office, but technology has done wonders for people in your position.
Once you gain access to the right technology and settle on the methods that are best for you and your team, you can tweak your approach to ensure that everyone is on the same page.
Do you travel regularly for business? How do you communicate with others while you are gone? Do you have any special tips to share? Talk about your personal experiences, both the good and bad, in the comment section below.